University Of Bahr el Ghazal

College Of Graduate Studies and Scientific Research

The college is committed to improve and support the environment of higher education, enhance research efforts that lead to creativity and scientific discoveries through qualified teaching staff and advanced education tools and technologies.

University Of Bahr El GHAZAL

We strive to excellence everywere we go.

History

Administrative Structure of the College

Introduction: inconveniences

The concept for the establishment of the college of Graduate studies and scientific research in the University of Bahr El Ghazal began in the 1998. It was officially launched in 2000, when the university graduated several batches of undergraduates from colleges of Education, Veterinary Science and Medicine and Health Sciences. The establishment of the college fulfilled one of the major objectives of the university that is provision of highly qualified professionals to serve in the Greater Bahr El Ghazal region and the entire Republic of South Sudan. It has also achieved conduct of sound, reliable scientific and applied Research aimed at improving both performance and better utilization of available resources.

Furthermore, the college aims above all to boost the ability of graduates in decision making for the betterment and well-being of the population both at the region and national level in conformity with the aims and objective of the university.

Mission &
Values

The vision of the College is to deliver knowledge through credible, sound, reliable and evidence-based scientific research and studies.

The college is committed to improve and support the environment of higher education, enhance research efforts that lead to creativity and scientific discoveries through qualified teaching staff and advanced education tools and technologies.

College Objectives

  1. To enhance, build and equip graduates with skills and research knowledge and capability.
  2. To use scientific research out-put for better utilization of natural resources and to address issues of concern through an informed better decision making.
  3. Prepare adequate number of higher degree holders.
  4. Continual modernization for Academic programmes.
  5. To develop technical competence and socially oriented manpower at various levels.
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GENERAL REGULATIONS FOR HIGHER DEGREE

    1. Post – graduates Diploma by Course
    • The applicant should hold a Bachelor Degree from the University of Bahr el Ghazal or any other reputable university.
    • If the applicant is employed, he/she must provide a written approval from his/her employer for full /partial release.
    • A candidate engaged in a course that last for one year, a full or partial release is required from his/her employer.
    • The applicant must provide an evidence of his/her ability to pay tuition fee for a programme he/she is applying for and in case of scholarship, the Academic Registrar should write a letter to the graduate College with the name of student (s).
    • Applicant should fulfil general conditions for Registration.
    • A Diploma course shall last not less than an academic year and/or not more than two academic years.
    • The requirements for the award of a Postgraduate Diploma may include among others writing of a short dissertation in one of the areas of study, depending on the condition provided by the college /institute/Centre.
    • Postgraduate Diploma shall include a graduation research which must be completed after the exams and shall be treated as an integral part of the programme courses, oral and practical in science basic colleges.
    • The graduation research topic should be approved by the respective departmental board.
    • Students shall make three (3) copies of their research and submit them to the programme coordinator.
    • A copy of research approved by the examiners committee shall be forwarded to the Library of the respective college, Department and supervisor.
    • The registration of any candidate shall be cancelled if the candidate failed to appear within three months after commencement of the programme.

Examination Regulations:

 

  1. Student shall be allowed to sit for an examination if his/her attendance is 75% unless stated otherwise in regulations of the relevant programme.
  2. Examination results of various programmes shall be discussed by the concerned board and shall be finally approved by the Senate.
  3. A student shall not be awarded a Postgraduate Diploma unless he/she has obtained at least a pass grade (c) in all examination subjects.
  4. A student may be allowed to re-sit examination(s) in any subject/ subjects of which he failed provided that they make-up not more than one-third of the examination subjects.
  5. A student who fails in more than two-third of subjects may be allowed to re-sit in all subjects.
  6. A student who passes after a supplementary or a repeat examination shall be awarded on overall grading not higher than (C) Pass.
  7. A student who fails in supplementary subject(s) shall be dismissed.
  8. A dissertation, oral or practical work may be considered examination subjects.
  9. A student who fails in aggregates shall be dismissed.
  10. Dismissed student shall not be permitted to take examinations as an external student.

General Regulations for Master’s Programmes

Masters’ Programmes at the UBG are based on the following Plans: –

  1. Thesis only (Research)
  2. Courses and Dissertation
  3. Courses and report

Master’s Programme by Thesis only (Research):

  • A student pursuing Master’s Degree must have obtained at least a bachelor degree with lower second class or postgraduate Diploma from UBG or any other recognized university.
  • The minimum period of study for Master’s Programme shall be two (2) years.
  • Under certain circumstance, the College Research Board may approve the extension of the prescribed period to a maximum duration of one (1) year based on the recommendation of supervisor and the chairman of college’s Research Board at the respective colleges, provided that the student must pay extension fees.
  • The application for extension shall be via the main supervisor and the chairman of the college Research Board and shall be submitted at least two months before the end of the last registration.
  • A student who requires absence from the University must obtain an approval from his/her main supervisor and the chairman of college Research Board, provided that the period of absence shall not exceed nine (9) months.
  • A student is required to present at least two (2) seminars for assessment and follow up on study. The first seminar shall be held within two (2) months from the date of Registration to discuss the proposal and shall be conducted under the immediate supervision of the supervisor. The second seminar shall be held to discuss findings and recommendations, provided that it shall be held six months (6) prior to oral examination date.
  • Supervisor is required to prepare a periodical report every six months (6) on students’ performance (see appendix 3). The report shall be submitted through the colleges’ research boards. If the student’s performance report is weak, the supervisor may make a recommendation to the college’s Dean after obtaining the approval of the chairman of the college research Board to terminate his/her studies. Termination shall take effect following the approval of the college of Graduate Studies and Scientific Research.
  • A student is expected to have identified a research area at the point of application and registration which is done in consultation with the concerned Department and shall be influenced by availability of expertise and resources in the practical areas.
  • A student shall develop and submit a synopsis (concept paper) 03-5 pages to the head of respective Department.
  • Upon approval of the synopsis, the supervisory committee shall be allocated to the student.

Regulations of Master’s Degree by Courses and Dissertation:

    1. (a) Eligible student must obtain at least a second class Bachelor’s Degree or Postgraduate Diploma from UBG or any other recognized institution.

    (b) Obtained a third class bachelor degree from UBG or any other recognised institution and shall have a minimum of three (3) years working experience.

    (c) Obtained low grade post-graduate Diploma with a minimum of one (1) year working experience.

    1. The college Research Board may compel a student to sit for qualifying examinations to meet the requirements of some courses whose total load does not exceed nine (9) credit hours as a prerequisite for admission.
    2. The college research board may compel a student to sit for a preliminary examination in some courses with less credit hours as prerequisite for admission into the programme.

    Examination Regulations:

    1. A student shall be allowed to sit examination(s) if his/her attendance is 75% unless stated otherwise in the regulations of the programme.
    2. Examination results of various programmes shall be discussed by their concerned boards and shall be finally approved by the Senate.
    3. A student shall not be awarded a Diploma unless he/she has obtained at least a pass grade (c) in all examination subjects.
    4. A student may be allowed to re-sit examination in any subject(s) which he/she failed provided that they make-up not more than one-third of the examination subjects.
    5. A student who fails in more than two-third of subjects may be allowed to re-sit in all subjects.
    6. A student who passes after a supplementary or a repeat examination shall be awarded on overall grading not higher than (C) Pass.
    7. A student who fails in supplementary shall be dismissed.
    8. A dissertation, oral or practical work may be considered examination subjects.
    9. A student who fails in aggregates shall be dismissed.
    10. Dismissed student shall not be promoted to take examinations as an external student.

General Regulations for Doctoral Degree by Research

Admission:-

  1. A student pursuing doctorate degree must have obtained a Master’s degree from the University of Bahr el Ghazal or any other institution.
  2. Application for admission is available through the year.
  3. The length of study shall be three (3) years minimum.
  4. Under some exceptional circumstance, the College Board may agree to extend the prescribed period to duration of 2 years minimum, upon a recommendation from the supervisor and chairman of research committee in the respective Colleges. Students shall submit their extensions form via their supervisors and chairmen of college boards before the end of the last registration.
  5. The study shall continue on a regular basis, except in exceptional cases approved by the College Board, upon a request submitted by a student via his main supervisor.
  6. A student whose study requires absence from the university must obtain the approval of his/her main supervisor and the chairman of the College’s research committee provided that the period of absence should not exceed nine (9) months. During this period, the student shall remain in touch with his/her main supervisor.
  7. A student is required to present in their respective departments and colleges, at least two (2) Seminars for evaluation and follow up on study. The first Seminar shall be held within two (2) months from the date of registration to discuss the proposal and shall be conducted under the immediate supervision of the supervisor. The second Seminar shall be held to discuss findings and recommendations, provided that it shall be held six (6) months prior to viva/discussion date.
  8. Oral examination shall be conducted only after student has published a scientific paper derived from thesis in a peer –reviewed Journal. The said paper shall be attached for confirmation.
  9. A supervisor is required to prepare a periodical report every six (6) months on student’s performance and progress. If a student’s performance is unconvincing, the supervisor may recommend terminate of his/her study. Termination shall take effect upon the approval of the College Board.

Upgrading Registration from Master to Doctorate by Research.

    • A student shall be qualified for converting registration from Master’s by research to Doctoral by research if he:
    1. has demonstrated high level of proficiency in research and has completed the approved research plan for Master’s degree during the first year considered from the date of registration;
    2. has achieved findings that live up to the standard of a scientific discovery; and
    • has published his findings in a Scientific Peer-reviewed Journal.
    • Procedures: –
    1. A comprehensive report prepared by the supervisor highlighting the points of strength in the research conducted by the student and recommendation for transfer must be submitted.
    2. Develop a research plan complementary to the approved Master’s plan to be equal to the PhD Plan.
    • Submit the previously mentioned points of strength to the departmental board for recommendation.
    1. The recommendation from the departmental board shall be submitted to College’s Research Committee (CRC) for approval or rejection.

     

    1. The complete file of the student shall be submitted to the College Board, in the event of approval. Three (3) external reviewers at the level of Professors, specialized in the relative discipline shall be nominated to assess the case. It should be noted that a positive recommendation for the transfer is conditioned on the consent of all reviewers. Based on this, the College Board is required to give its consent for the transfer.
    2. Upon transfer, a student may be granted a registration with retroactive effect in recognition of his previous work during a period not exceeding one (1) academic year.
    • In case the transfer is rejected, the registrar shall keep a copy of each report, and student shall continue his master’s studies.

Examination

    1. Examining Professors:
    2. Application for examination shall be submitted through the main supervisor and the head of the department in a form prepared for that purpose. (See appendix 4).
    3. The Dean of the College shall appoint examiners committee, pursuant to a recommendation from the main supervisor, Head of department and chairman of the college research committee.
    4. Examiners Committee shall be composed of the following three (3) members, an external examiner, internal examiner who satisfy supervision requirement for the respective degree, in addition to the main supervisor.
    5. The external examiner shall be the Chairman of the Committee.
    6. Evaluation of thesis:
    7. After scrutinizing the Thesis, every examiner has to submit a separate and confidential report to the College as set forth in the form, (See appendix 6).
    8. Examining Professors are required to submit their reports to the college registrar within three (3) Weeks.
    9. Thesis Defence:
    10. Examination shall be held only when examiners reports are positive and recommend for holding oral examination inside the University’s premises unless circumstance necessitate otherwise.
    11. Oral examination shall be held after the receipt of all examiners’ reports by the college.
    12. Examiners committee shall prepare a join report signed by all members in the form prepared for this purpose,( see appendix 5).
    13. Examiners shall make one of the following recommendations: –
    14. Approval (with some corrections to be made within one (1) to three (3) months, unless the committee otherwise provide). A letter indicating promptness of correction from the supervisor should be attached before the final approval.
    15. Deferment: For a period not exceeding six (6) months for Master’s Degree following which a student shall resubmit his/her Thesis. A one (1) year deferent for doctoral degree following which the student shall resubmit his Thesis.
    16. Rejection with a signed statement stating the grounds on which the Committee based its recommendations.
    17.  

Evaluation and Grading System

  1. For postgraduate Diploma and Master programme by courses, the grading system that shall be followed is as below:-

Grade

Symbol

Points

80-100

A

4.00

70-less than 80

B+

3.50

60-less than 70

B

3.00

50-less than 60

C

2.00

0-less than 50

F

0.00

  1. Success rate in each course is 50% , minimum grade of (C)
  2. Dissertation/Thesis graded as satisfactory when student successfully defended it in an oral examination.
  3. The Master and PhD degrees at the University of Bahr el Ghazal are not classified however; some postgraduate diploma may be classified when recommended by particular college.
  4. The board of examiners, upon the satisfaction that the standard required under relevant regulations for the award of a Degree or diploma shall recommend to the Senate, through the board of Graduate Studies that such degree, Diploma and PhD award be conferred upon or can be granted to such successful 

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The College of Graduates  at the University of Bahr El Ghazal is a major research center in the field of agriculture. The college is home to multiple research institutes, including the Sudan Agricultural Research Station and the Sudan Agricultural Research Institute.

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